This Data Protection Policy concerns Melsen Tech A/S.
This policy helps to ensure and document how the company protects any personal information in compliance to the rules for the process of any personal information.
The policy further contributes to and makes sure that the company informs of the process and whenever personal information is used in any way.
The policy is reviewed every year.
Register of the Process of Personal Information
This register describes how Melsen Tech A/S processes any data collected by business clients, suppliers and employees.
Cataloguing of Registered People
The company processes personal information about
Purpose of Registration of Data
The company does not collect any more personal information than necessary in regards to fulfilment of the purpose at hand.
The register provides an overview of the processing which the company is responsible for.
The personal information is a prerequisite for the company to be able to confirm and enter into contracts with clients, suppliers and employees.
The purpose of collection data with clients is entirely in regards to billing and order registration.
The purpose of collection of data with suppliers is entirely in regards to billing and order registration.
The purpose of collection of data with employees is part in regards to employee administration, in which we include recruiting, employment, resignation and payment of salary. It is also in regards to use of Melsen Tech A/S’s recordings of any photos and videos for a sale and marketing purpose.
The company does not use any personal information for other purposes than listed above.
How to Approve Storage of Data for Clients, Suppliers and Employees
Along with any offers and order confirmations, clients and customers are made aware of the fact that their personal data will be stored through a link in this document,
”Melsen Tech A/S Data Protection Policy”
at Melsen Tech A/S’s own webpage www.melsentech.com.
The following information of identification is stored:
CVR of the company
Purchase information which include the client’s or the customer’s potential remarks to any given order.
Employees at Melsen Tech A/S sign a statement of consent for process of personal information.
Collection and Registration of Data
The following information is stored:
Personal information: see the Contractual Functions Act and Law of Proof of Employment
Social security number
Photo and video – for use in a sale and/or marketing purpose
Sensitive personal information:
Information in regards to health – see the Law for Illness Benefits or the Law for Flexible Jobs
Information about criminal records
Every Piece of Information is Stored Electronically
The company has introduced the following main guidelines in regards to storage and deleting of any personal information:
Deleting of Data
Based on the attached risk assessment the company has installed the following safety measures to protect any personal information:
Disclosure of Data
A disclosure of relevant data occurs for processing with data processors.
A data process agreement is in place with all Melsen Tech A/S’s data processors.
A safe and encrypted email is used through the encryption form SSL. The server is located in Denmark and our webpage is thus hosted within the EU.
The company takes care of the rights of any registered including the right to insight, redraw of consent, correction and deleting, and the company keeps the registered updated about the company’s process of any personal information.
Registered always has the right to file a complaint to the Data Inspectorate.
Violation of the Data Protection Policy
In case of a violation of the Data Protection Policy the company reports the break as soon as possible to the Data Inspectorate within 72 hours.
CFO Birgit Villadsen is responsible for this action to take place.
In the report the break is described as well as the group of people it concerns, the consequences the break may have for these people and how the company has or plans to remedy the break.
In cases where the break implies a higher risk for the involved people, of whom the company processes the personal information, the company will further notify those people.
The company documents all breaks of the Data Protection Policy at